Features

Staff Management

Our ERP allows you to manage the entire lifecycle of your staff – from recruitment to retirement. With features for storing staff profiles, tracking attendance, managing leaves, and maintaining detailed records, our system helps you run your school more effectively.

Payroll Management

Managing payroll manually is time-consuming and prone to errors. Smart VIdyalayas simplifies the entire payroll process.

• Automated Salary Calculation: Automate salary calculations based on attendance, deductions, and bonuses.
• Tax Management: Ensure accurate tax calculations and deductions.
• Payslip Generation: Generate and distribute payslips electronically to all staff members.

Admission Management

Simplify the entire student admission process from inquiry to enrollment.

• Online Application Forms: Allow parents and guardians to submit student applications online.
• Admission Tracking: Track and manage the admission process for each student.
• Document Management: Store and manage required documents for each student.
• Fee Integration: Link admission fees directly to the fee management system for seamless processing.

Fee Management

Streamline your fee collection process and ensure timely payments with our fee management module.

• Fee Collection: Create and manage different fee structures (tuition, extracurricular, etc.) for various classes.
• Online Payment Integration: Allow parents to make payments online for convenience and quick processing.
• Fee Receipts: Automatic fee receipt generation and record-keeping.
• Fee Reminder Notifications: Automated reminders for parents about upcoming dues and deadlines.

Transport Management

Our transport management system ensures smooth operation of your school buses and vehicles.

• Route Management: Plan and track school bus routes efficiently.
• Vehicle Management: Maintain records of all school vehicles, including maintenance schedules and insurance details.
• Driver & Staff Management: Track drivers’ working hours, route assignments, and conduct background checks.
• Student Transport Tracking: Parents can track their child’s bus in real-time for added safety.

Gatepass Management

Managing student movement within the school and for external activities is made easy with our Gatepass Management system.

• Automated Gate Pass Generation: Generate gate passes for students for early leave or external events.
• Access Control: Monitor the entry and exit of students to ensure safety and security.
• Notifications: Send alerts to parents and staff regarding gate passes and student movement.

Complaints & Feedback

Efficiently manage and respond to complaints and feedback from students, parents, and staff.

• Complaint Logging: Quickly log and categorize complaints from various stakeholders.
• Feedback Collection: Collect feedback from students and parents to improve school services
• Resolution Tracking: Keep track of complaints, resolutions, and response time to ensure prompt action.
• Reports: Generate reports to analyze recurring issues and areas for improvement.

Daybook and Cashbook

Our daybook and cashbook management system simplifies financial tracking for your school.

• Income and Expense Tracking: Record daily income and expenses with ease
• Automatic Reconciliation: Automatically reconcile all payments, fees, and expenses to keep accurate financial records.
• Financial Reporting: Generate detailed financial reports like profit and loss statements and balance sheets.

Exams & Report Cards

Simplify the process of exam scheduling, grading, and report card generation with our powerful tools.

• Exam Scheduling: Create and manage exam timetables for different classes and subjects.
• Result Processing: Automatically process exam results, including grading, total marks, and rankings.
• Report Card Generation: Generate and distribute report cards with detailed performance analytics for each student.
• Parent Portal: Provide parents with online access to their child’s academic progress.

ID Card Generation

Easily generate and manage ID cards for students, staff, and visitors.

• Customizable ID Design: Create personalized ID cards with the school logo, student/staff photos, and details.
• Bulk Printing: Generate and print ID cards in bulk for large batches of students or staff.
• Security Features: Embed security features like QR codes or barcodes for easy verification.

Library Management

Our library management system helps in managing your school’s library efficiently.

• Book Inventory: Maintain an organized catalog of all books and resources available in the library.
• Issue and Return Tracking: Track the issue and return of books, including overdue notifications.
• Reports: Generate reports on books issued, returned, and pending.

Date Sheet & Admit Card

Effortlessly create exam date sheets and admit cards.

• Date Sheet Creation: Generate exam date sheets for all classes, ensuring clarity for students and staff.
• Admit Card Printing: Automatically generate and print admit cards for students.
• Customization: Customize date sheets and admit cards with school-specific details.

Stock Management

Maintain accurate records of all school supplies and assets.

• Inventory Tracking: Track the purchase, consumption, and availability of various school supplies.
• Stock Alerts: Automated alerts when stock is running low or requires replenishment.
• Purchase Orders: Manage purchase orders and track orders placed with vendors.

Certificate Generation

Generate a variety of certificates for students and staff.

• Custom Certificate Templates: Easily create certificates for achievements, attendance, course completion, and more.
• Bulk Generation: Generate multiple certificates at once for events or courses.
• Printing & Distribution: Print certificates or send them electronically to students and staff.